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Time: 8 hours
Level: Masters
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 Introduction Resource- In this unit, we explore some aspects of bringing a complex project to completion. There are a number of things to consider in the final stages of a project. It is very important to ensure that the goals...
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- 1.1 Formal handover Resource
- The outputs of a project should be defined at the planning stage, including any conditions that will be required for a smooth transfer. Each outcome should be formally handed over to the sponsor who should...
- 1.2 What is handed over, and when? Resource
- Not all handovers are at the completion of a project. In some projects there might be several different types of handover, which happen at different stages. For example, the Tate Modern was built within...
- 1.3 Delivering with style Resource
- You can deliver the outcomes agreed with the minimum of fuss or celebration – or you can deliver with style. A project that is delivered so that it meets the outcome requirements exactly and is on time...
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- 2.1 Introduction Resource
- As handovers can take place at many stages – not just the concluding stage – of a project, handover is not, in itself, completion of the project. If the project's objectives were clearly set out, the completion...
- 2.2 Closure tasks Resource
- The closing stages of a project need as much, if not more, attention as the early stages. Many of the final tasks in a project may seem rather tedious ‘housekeeping’ once the project's main purpose has...
- 2.3 Closing the project Resource
- Closing a project can be quite an emotional experience for team members who have worked together for some time, particularly if close bonds have developed. The manager of a project has some obligations...
- 2.4 Problems in closure Resource
- Projects do not always go according to plan. If problems develop during the closure period there are particular difficulties. The following story is told by an integration manager of an IT project.
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| | 3 Evaluating at different stages of the project
- 3.1 Evaluation while developing the vision Resource
- A project is often shaped through discussion among those developing the vision and direction of the project. They may agree in general terms about what is to be achieved, but have to make a number of choices...
- 3.2 Evaluation during the planning stage Resource
- Evaluation at this stage is usually concerned with whether plans represent good value for money. It may be appropriate to evaluate inputs to the project, to ensure that their quality and quantities are...
- 3.3 Evaluation during implementation of a project Resource
- At this stage the project activities are monitored to determine how their timing, quality and cost match the plan. The results of this monitoring are reviewed to see whether the plan needs to be modified....
- 3.4 Evaluation at the end of a project Resource
- Different types of evaluation may take place at the end of a project. A common one is determining the extent to which the project outcomes have been achieved. This is often done in a meeting of the sponsor,...
- 3.5 Designing a formal evaluation Resource
- Reviews and informal evaluations will often be sufficient, but sometimes a formal evaluation will be needed. A formal evaluation can be both time-consuming and expensive, and so must be carefully planned....
- 3.6 Collecting and interpreting data Resource
- In many projects it can be difficult to make comparisons with anything similar. However, there may be quality standards that can be used for one of more of the outcomes, perhaps alongside different targets...
- 3.7 Analysing and reporting the results Resource
- When planning what data to use in the evaluation it is helpful to consider how the data will be analysed. Usually, there are a lot of data, perhaps in several different forms. If you have set clear objectives,...
- 3.8 Following up the report Resource
- The evaluation report will often contain recommendations for further actions and these may lead to new project ideas. Recommendations may relate to processes and procedures within the organisation. Project...
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| | 4 Self-development from a project
- 4.1 Introduction Resource
- Managing a project provides considerable opportunities for self-development, but these can be lost if you become too immersed in delivering the project to remember that you will move on to other work once...
- 4.2 Personal self-evaluation Resource
- You could also carry out a personal self-evaluation, to contribute to your own development as a project manager. You can develop a list of questions to evaluate your own performance:
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- 5 Summary Resource
- In this unit, the issues that arise in bringing a project to a close have been examined, and ways of evaluating a project have been discussed. The key components of project closure have been identified...
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| | References and Acknowledgements | |
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